Calendar
Port Byron Community Calendar
IRDC Committee Meeting
Infrastructure Rehabilitation Development Committee (IRDC)
August 21, 2017 at 4:30 PM
Village of Port Byron
Village Hall, 120 S. Main Street
This is an open meeting, and the public is invited to attend.
AGENDA
Call to Order
Roll Call/Establishment of quorum
Review & Approve Minutes of 08/7/17 – Appoint Recorder for Meeting Minutes
Mayor’s Comments
Public Works Comments (Eric & Don)
Project Updates (MSA)
A. 9th St. Ct. N. Rehabilitation
1. Review and Discuss Bids Received
2. Determine which Alternates and Bid to Recommend Awarding Contract
B. Hwy. 84 Sidewalk & Water Main– (TAP & ITEP Grants)
C. Downtown Streetscape & Riverfront Enhancements Plan
Old Business:
A. James Street Sewer / Shew Development
1. Budget
2. Potential Developer Agreement Terms
B. Water Hookup Letters
1. Determine Hookup Date
2. Discuss Terms of Required Hookups
C. Capital Improvement Plan (CIP)/ Project Financial Planning
1. MSA Proposal
2. Water & Sewer Rates
New Business:
A. ITEP Grant Application
1. Potential Project Discussions
2. MSA Proposal for Writing Grant Application
Gallery Comments
Adjournment
Next Meeting: TBD (September 5th or 18th at 4:30?)
AGENDA
BOARD MEETING
Monday August 21, 2017 6:00 P.M.
VILLAGE OF PORT BYRON IL
The Board of Trustees for the Village of Port Byron will hold a meeting on
Monday, August 21, 2017, at 6:00 pm at the Village Hall, 120 S. Main Street.
This is an open meeting, and the public is invited to attend.
I CALL TO ORDER BY MAYOR PETERSON
II ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
(Any item on this agenda could result in possible action.)
III COMMENTS FROM THE MAYOR
IV GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
V COMMITTEE REPORTS
PUBLIC INFORMATION/FINANCE COMMITTEES
A. GREEN COMMITTEE
1. Farmer’s Market update
B. TIF BRUCE PETERSON
1. Minutes from 8/10/17 meeting (C/A Item D)
C. VILLAGE FINANCE COMMITTEE WAYNE ONEY
1. 0717 Treasurer’s reports, including P&L, Visa statements, and check registers (C/A Item B)
2. Discussion of funding of various Village projects in 2017-18
D. ECONOMIC DEVELOPMENT WES WELLS
1. Minutes from 06/12/17 meeting (C/A Item E)
E. TUG FEST COMMITTEE LIAISON WES WELLS
F. MSA
1. 9th Street Ct. Bid Opening Summary
2. Consideration and Award of 9th Street Ct. N. Project
3. Authorize Village President to Execute Construction Contract
G. PLANNING/ZONING COMMITTEE GERRY MEADE
1. Downtown Development Plan Update
2. Future plans for Village Hall
H. IRDC COMMITTEE GERRY MEADE
1. MSA Proposal for CIP/Project Finance Planning
2. ITEP Grant Application & MSA Proposal
I. ORDINANCE, GRANTS & AUDITS PATTY LINDLEY
1. Outside Merchandise Ordinance
J. PERSONNEL PATTY LINDLEY
K. PUBLIC HEALTH DUSTIN SLOAN
PUBLIC WORKS DON LOY/ERIC SIKKEMA
A. RECYCLING AND REFUSE DUSTIN SLOAN
B. WATER/SEWER BRIAN BITLER
C. BLDG. & GROUNDS/STREETS & STREET LIGHTS BRIAN BITLER
1. Mail box info
2 . LED lighting in Village Hall
3. Concrete bill for $754 from Quality Ready Mix for Village Hall sidewalk (C/A Item F)
D. CEMETERY GERRY MEADE
E. ADMINISTRATIVE BRUCE PETERSON
1. Minutes from the August 7, 2017 Board Meetings (C/A Item A)
2. Appoint Wayne Oney to P&Z (C/A Item C)
VI REVIEW ITEMS ON CONSENT AGENDA
| ITEM | Action | Description |
| A | Approve | Minutes from the July 3, 2017 Board Meeting |
| B | Receive | 0717 Treasurer’s reports, including P&L, Visa statements, and check registers |
| C | Approve | Appoint Wayne Oney to P&Z |
| D | Receive | Minutes from 8/10/17 TIF meeting |
| E | Receive | Minutes from 06/12/17 Economic Development Committee meeting |
| F | Approve | Concrete bill for $754 from Quality Ready Mix for Village Hall sidewalk |
VII MOTION TO APPROVE CONSENT AGENDA
VIII CORRESPONDENCE
IX OLD BUSINESS
X NEW BUSINESS
XI GALLERY – QUESTIONS, COMMENTS
XII EXECUTIVE SESSION – closed session to discuss real estate issue (5 ILCS 120/(c)(2)(5))
XIII RETURN TO OPEN SESSION
Statement by Mayor concerning discussion in closed session
XIV ADJOURN
AGENDA
BOARD MEETING
Monday August 21, 2017 6:00 P.M.
VILLAGE OF PORT BYRON IL
The Board of Trustees for the Village of Port Byron will hold a meeting on
Monday, August 21, 2017, at 6:00 pm at the Village Hall, 120 S. Main Street.
This is an open meeting, and the public is invited to attend.
I CALL TO ORDER BY MAYOR PETERSON
II ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
(Any item on this agenda could result in possible action.)
III COMMENTS FROM THE MAYOR
IV GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
V COMMITTEE REPORTS
PUBLIC INFORMATION/FINANCE COMMITTEES
A. GREEN COMMITTEE
1. Farmer’s Market update
B. TIF BRUCE PETERSON
1. Minutes from 8/10/17 meeting (C/A Item D)
C. VILLAGE FINANCE COMMITTEE WAYNE ONEY
1. 0717 Treasurer’s reports, including P&L, Visa statements, and check registers (C/A Item B)
2. Discussion of funding of various Village projects in 2017-18
D. ECONOMIC DEVELOPMENT WES WELLS
1. Minutes from 06/12/17 meeting (C/A Item E)
E. TUG FEST COMMITTEE LIAISON WES WELLS
F. MSA
1. 9th Street Ct. Bid Opening Summary
2. Consideration and Award of 9th Street Ct. N. Project
3. Authorize Village President to Execute Construction Contract
G. PLANNING/ZONING COMMITTEE GERRY MEADE
1. Downtown Development Plan Update
2. Future plans for Village Hall
H. IRDC COMMITTEE GERRY MEADE
1. MSA Proposal for CIP/Project Finance Planning
2. ITEP Grant Application & MSA Proposal
I. ORDINANCE, GRANTS & AUDITS PATTY LINDLEY
1. Outside Merchandise Ordinance
J. PERSONNEL PATTY LINDLEY
K. PUBLIC HEALTH DUSTIN SLOAN
PUBLIC WORKS DON LOY/ERIC SIKKEMA
A. RECYCLING AND REFUSE DUSTIN SLOAN
B. WATER/SEWER BRIAN BITLER
C. BLDG. & GROUNDS/STREETS & STREET LIGHTS BRIAN BITLER
1. Mail box info
2 . LED lighting in Village Hall
3. Concrete bill for $754 from Quality Ready Mix for Village Hall sidewalk (C/A Item F)
D. CEMETERY GERRY MEADE
E. ADMINISTRATIVE BRUCE PETERSON
1. Minutes from the August 7, 2017 Board Meetings (C/A Item A)
2. Appoint Wayne Oney to P&Z (C/A Item C)
VI REVIEW ITEMS ON CONSENT AGENDA
| ITEM | Action | Description |
| A | Approve | Minutes from the July 3, 2017 Board Meeting |
| B | Receive | 0717 Treasurer’s reports, including P&L, Visa statements, and check registers |
| C | Approve | Appoint Wayne Oney to P&Z |
| D | Receive | Minutes from 8/10/17 TIF meeting |
| E | Receive | Minutes from 06/12/17 Economic Development Committee meeting |
| F | Approve | Concrete bill for $754 from Quality Ready Mix for Village Hall sidewalk |
VII MOTION TO APPROVE CONSENT AGENDA
VIII CORRESPONDENCE
IX OLD BUSINESS
X NEW BUSINESS
XI GALLERY – QUESTIONS, COMMENTS
XII EXECUTIVE SESSION – closed session to discuss real estate issue (5 ILCS 120/(c)(2)(5))
XIII RETURN TO OPEN SESSION
Statement by Mayor concerning discussion in closed session
XIV ADJOURN
Times and Location
Saturday, September 10, 2016
Riverfront Port Byron, IL
5k Run/Walk AND 5 mile run: $35.00 each – 9:00 AM
Family Fun Run/Walk: $20.00 -10:00 AM -1 mile, all ages
Teddy Trot: $25.00 – Ages 8 and under – 200 yards – Immediately following Family Fun Run
Ghost Runner: $15.00
Awards and After Party: – 10:30 AM to 1:30 PM
Packet Pick-Up / Late Registration
CrossFit Port Byron
303 N Main Street
Port Byron, IL 61275
Friday, September 8, 2017 – 4-7 PM
Saturday, September 9, 2017 – 7-8:30 AM
Economic Development Committee Agenda
August 14, 2017 at 6:00 pm
Village Hall in Port Byron, IL
1) Call to order by the Chairman
2) Roll Call/ Establishment of a Quorum
3) Gallery- Questions and Comments
4) Administrative: A: Approve meeting minutes from last meeting
5) Old business A. Academy Site update
B. Dorrance Park update
6) New business A. Ice rink
B. 2018 Christmas Walk
C. Potential Partnership opportunity with Augustana
7) Gallery- Questions and Comments
8) Adjourn